• Unlimited phone and email communication
  • Unlimited in-person meetings
  • Attend at least two site visits to destination of choice to attend meetings with venue, local vendors, etc. 
  • Creative Direction
    • Craft the look and feel of the event
    • Ensure all of the individual elements (i.e. print material, flowers, decor, food and music) create a cohesive experience for you and your guests
    • Infuse your personal details into the various elements of the event
  • Provide Expertise
    • Provide on-going guidance regarding event etiquette and protocol
    • Advise on menu planning
    • Create a detailed timeline with a minute-by-minute breakdown that ensures an optimal flow for the evening’s events
  • Budget Creation & Management
    • develop comprehensive budget for each event
    • set up payment schedules and alerts
    • keep track of all expenses and manage budget throughout planning process
  • Venue Management
    • venue research (includes venue research, location scouting, review, site visits, and selection)
    • contract review and negotiations
    • interface with venue representative throughout the planning process
  • Vendor Management
    • Identify and present suitable vendors within each category given availability, budget, stylistic needs, etc. 
    • Schedule and attend all vendor meetings
    • Acquire vendor proposals as needed
    • Review and negotiate individual contracts
    • Interface with selected vendors throughout the planning process and act as a liaison between the client and the vendor
  • Print Material Development & Production
    • Work with graphic designer/printing company to design invitations and other print materials that are appropriate for the event
    • Format guest list for calligraphy
    • Review designs as necessary
    • Stuff, stamp and mail Save the Dates and Invitations
  • Schedule Transportation  & Accommodations
    • Schedule and book all ground transportation as necessary
    • Schedule and book any air transportation (if necessary)
    • Establish hotel room blocks as necessary
  • Welcome Bags, Favors, Restroom Amenity Baskets, etc.
    • brainstorm, source and price out ideas
    • order items and packaging
    • assemble welcome bags, favors, etc. 
    • deliver items as needed
  • Guest List Management
    (Please note RSVPs can be managed for a nominal additional fee)
  • Weekend Event Coordination
    Coordinate all aspects of any related weekend events (i.e. Sunday Brunch)
  • Week of/Day of Details
    • Create a detailed event day schedule for the client 
    • Attend a final walkthrough with all vendors
    • Provide day-of vendor assistance and supervise the set-up, ensuring finishing touches are in place
    • Organize and place all print material (Programs, Escort Cards, Place Cards, Menus, etc.)
    • Ensure all personal items are in place (Kiddush Cup, Family Photos, etc.)
    • Manage entire event -- cue the event and ensure schedule is adhered to as closely as possible
    • Deliver all final payments/gratuities to vendors
    • Coordinate vendor load-out
    • Pack up any personal gifts/items for the client 
  • After the Wedding
    • Provide a fully actualized and reconciled budget
    • Address any outstanding questions

More Private Party Planning Options

Full Service Planning   |   Destination Planning